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Commercial Leasing Coordinator

Job Title:             Real Estate – Commercial Leasing Coordinator

One of North America’s largest and fastest growing privately held real estate development and property management companies is currently seeking a talented Real Estate – Commercial Leasing Coordinator to join the US Leasing team.  The successful candidate will work closely with the Leasing and Property Management Department.  

Job Description:

The successful candidate shall have an interesting role by assisting the Commercial Departments across the traditional boundaries of real estate admin, legal document drafting and editing marketing and administrative assistant.      

  • Lease documentation preparation (LOI/OTL, lease, assignments, modifications)– commission invoices and calculations
  • Providing administrative support to the Leasing Department
  • Collect market information research and analysis
  • Enhance in-house marketing tools and templates
  • Update marketing materials, brochures, tenant information packages, property hand-outs, etc.) with in-house and external marketing departments
  • Point of contact for updating commercial properties on corporate websites
  • Prepare presentations, reports, documents and communications/correspondence
  • Follow-up on document submittals, as required
  • Assist in coordinating broker events
  • Attend real estate events including: ICSC, LACRA, NAIOP
  • Liaise with other departments, such as Legal, Development, Marketing, Construction and Accounting
  • Enter, update, and verify various database information and electronic records
  • Prepare travel arrangements, organize meetings, social events and maintain calendars/schedules
  • Other duties or projects as assigned

Summary of Qualifications & Requirements:

  • Minimum College diploma/University degree (preferred) in Business Administration or related field or related experience
  • Document preparing experience
  • Valid Driver’s License with access to own vehicle
  • Proficient in MS Office (MS Word, Excel, PowerPoint, Outlook)
  • Proficient in Adobe (Illustrator, InDesign, Photoshop, etc.)
  • Knowledge of VTS an asset
  • This position requires a highly motivated, self-starter with excellent communication (both written and oral), time management and organizational skills, as well as the ability to anticipate needs and adapt to changing priorities and daily demands
  • Excellent planning, organizational and follow-up skills
  • Experience in the commercial real estate industry is an asset, in particular commercial office, retail and/or industrial leasing

 

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